Planning a destination wedding is an adventure filled with excitement, logistics, and making your dream a reality. Among the many decisions you’ll make, choosing the right photographer is one of the most important. Destination wedding photographers do more than capture your big day, they travel, adapt, and evolve to ensure you get the wedding photos you deserve. To make sure your photographer is the perfect fit, here are seven must-ask questions that will help set clear expectations and ease your planning process.

Ask Destination Wedding Photographers What Their Travel Policy and How Are Travel Fees Handled?

Travel policies can vary widely among destination wedding photographers. Some offer all-inclusive packages that cover flights, lodging, and transportation, while others prefer itemizing each expense. Make sure you understand how travel fees are calculated and whether they are included in your quote or billed separately. Communicating openly from the start prevents surprises later on and ensures you’re both on the same page.

When Will You Arrive Before the Wedding Day?

This question is so so important. Experienced destination wedding photographers typically arrive at least one to two days before the event. This buffer allows time to scout locations, adjust to the climate or timezone, and build in some wiggle room for unexpected delays. Early arrival also means your photographer is fresh, prepared, and ready to capture every moment without the stress of same-day travel. When I travel for destination weddings I always plan to arrive at least 24 hours early, with flight delays and travel madness I don’t want to miss the big moment!

What Happens If There Are Travel Delays or Mishaps?

Let’s be real, travel hiccups happen. Flights get delayed, luggage goes missing, weather shifts. Ask your photographer how they handle these scenarios. Most seasoned pros will have backup plans, such as flexible travel schedules, I always overly plan to ensure I’m prepared for anything! Knowing your photographer can roll with the punches adds a layer of confidence to your wedding. This ensures they’ve got you covered.

Ask Your Destination Wedding Photographers How They Travel With Photography Gear?

Professional destination wedding photographers treat their gear like gold. Most will carry essential equipment (cameras, lenses, memory cards) in their carry-on luggage to avoid loss or damage. Many also travel with backups and gear insurance for added peace of mind. Asking how your photographer handles their equipment helps you understand their level of preparedness and professionalism.

Do You Scout Locations Ahead of Time or on Arrival?

A photographer who takes time to scout your venue and surrounding areas will be better prepared to find the perfect light, angles, and scenic backdrops. Some destination wedding photographers do virtual scouting beforehand. While others arrive early to walk the property and plan their shots (this is my favorite part!). Either way, location scouting plays a big role in getting those jaw-dropping photos you’ve been dreaming of.

Will You Be Available for Rehearsals or Multi-Day Events?

Many destination weddings span multiple days, with welcome dinners, excursions, and farewell brunches. If you’re hoping to capture more than just the ceremony, ask whether your photographer offers multi-day coverage. This is one of my favorite parts of being your destination wedding photographers. We arrive early to ensure safe arrival, but also to mingle with guests and capture all the pre-wedding magic. Being present at the rehearsal or other events helps us get to know your guests and allows everyone to feel comfortable around us!

Confidence Comes from Clear Communication with Your Destination Wedding Photographers

Choosing a destination wedding photographer means trusting someone to travel with you, adapt quickly, and create magic in unfamiliar surroundings. By asking these essential questions, you build a strong relationship right off the bat of trust and confidence. Don’t be afraid to ask allllll the questions, your photographer should be just as invested in your love story as you are.

So whether you’re eloping in Nashville or saying “I do” on a warm sandy beach in Cancun, the right photographer will be more than ready for the adventure. And if you’re looking for someone who brings creativity, calm, and a touch of spunk wherever they go, you know where to find me.

Take a peek at my Pinterest page for more destination wedding inspiration and ideas!